Tenant Handbook

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  1. General Information
    1. Letter of Introduction
    2. Contact Information
    3. Rental Payments
    4. Building Hours
    5. Access Control System
    6. Security Guard
    7. Visitor and Special Admits
    8. After Hours Heating and Cooling
    9. Directory Listing
    10. Keys
    11. Office Security
    12. Thefts
    13. Holiday Schedule
    14. Smoking
    15. Soliciting
    16. Map of Local Amenities
  2. Building Rules and Regulations
    1. Quiet Environment
    2. Canvassing
    3. Animals, Bicycles, Vehicles
    4. Office Equipment
    5. Trash
    6. Common Areas
    7. Alterations
    8. Electric Heaters / Fans
    9. Plumbing Fixtures
    10. Fire and Safety Regulations
  3. Move-In Instructions
    1. General Information
    2. Move-In Checklist
    3. Moving Company Requirements
    4. Insurance Requirements
    5. Tenant Contact Form
    6. Freight Elevator Reservation Form
    7. Directory Strip and Door Lettering Form
    8. Key Order Form
    9. Security Access FOB Request Form
    10. Tenant Information Sheet
  4. Building Services
    1. Maintenance
    2. Cleaning Services
    3. Trash Removal
    4. Extermination Services
    5. Mail
    6. Access to Offices
  5. Emergencies
    1. General Information
    2. Fire Emergencies
    3. Building Evacuation
    4. Fire Prevention Rules
    5. Bomb Threats
    6. Power Failures
    7. Medical Emergencies
    8. Elevator Malfunctions
    9. Stairwell Exit Plan
  6. Contractor Services
    1. Introduction
    2. Waiver of Lien Rights
  7. Construction Rules and Regulations
    1. General Information
    2. Access
    3. Personnel
    4. Subcontractors
    5. Housekeeping
    6. Building Systems / Facilities
    7. The Work
    8. Materials
    9. Insurance
    10. Hazardous Materials Spills or Releases
  8. Move-Out Instructions
    1. General Information
    2. Move-Out Checklist
    3. Moving Company Requirements
    4. Freight Elevator Reservation Form
    5. Forwarding Address Form

The Work

  • The work shall not begin prior to authorization by Management.  A copy of the building permit and the contractor’s certificate of insurance must be provided before work can commence.
  • All work must be performed in accordance with all of the applicable codes and regulations (including but not limited to OSHA). Contractor is required to use Lock Out/ Tag Out procedures as required by OSHA. Contractor is to furnish Lock Out/ Tag Out supplies, if needed.
  • Noisy Work:  Noisy work shall be performed between 6:00 p.m. and 7:00 a.m. or on weekends regardless of the location in the building.  Noisy work includes but is not limited to drilling, grinding, shooting stud track or ceiling hanger wires, and the use of power saws.
  • Welding:  All welding shall be performed between 6:00 p.m. and 7:00 a.m. and procedures for venting fumes shall be approved by Management twenty-four (24) hours prior to commencement of the work.  Contractor is to have an adequate fire extinguisher and blankets available at all times.
  • Noxious fumes:  All work that will produce noxious fumes (i.e. oil based or spray painting and sizing) shall be performed after 6:00 p.m. and shall be finished with ample time to clear the air of the fumes prior to 7:00 a.m. weekdays, or on weekends.
  • Management reserves the right to stop any work that is disruptive to the tenants in the building.
  • Contractor shall work in harmony with other Contractors and Subcontractors performing work in the building on behalf of Management or other tenants.
  • Contractor shall maintain an active and current safety training and record keeping program and require his Subcontractors to do likewise.
  • Contractor shall notify Management twenty-four (24) hours in advance of ceiling close-in so that Management will have the opportunity to inspect the work.
  • Signs or logos will not be permitted without prior approval of Management.
  • Demolished materials are property of Manager unless noted otherwise.
  • Any penetrations of the slab require the slab to be first x-rayed, which is to be performed after normal business hours and coordinated with engineer.
  • General contractor’s superintendent is required to supervise all related project work on a full-time basis.