Tenant Handbook

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  1. General Information
    1. Letter of Introduction
    2. Contact Information
    3. Rental Payments
    4. Building Hours
    5. Access Control System
    6. Security Guard
    7. Visitor and Special Admits
    8. After Hours Heating and Cooling
    9. Directory Listing
    10. Keys
    11. Office Security
    12. Thefts
    13. Holiday Schedule
    14. Smoking
    15. Soliciting
    16. Map of Local Amenities
  2. Building Rules and Regulations
    1. Quiet Environment
    2. Canvassing
    3. Animals, Bicycles, Vehicles
    4. Office Equipment
    5. Trash
    6. Common Areas
    7. Alterations
    8. Electric Heaters / Fans
    9. Plumbing Fixtures
    10. Fire and Safety Regulations
  3. Move-In Instructions
    1. General Information
    2. Move-In Checklist
    3. Moving Company Requirements
    4. Insurance Requirements
    5. Tenant Contact Form
    6. Freight Elevator Reservation Form
    7. Directory Strip and Door Lettering Form
    8. Key Order Form
    9. Security Access FOB Request Form
    10. Tenant Information Sheet
  4. Building Services
    1. Maintenance
    2. Cleaning Services
    3. Trash Removal
    4. Extermination Services
    5. Mail
    6. Access to Offices
  5. Emergencies
    1. General Information
    2. Fire Emergencies
    3. Building Evacuation
    4. Fire Prevention Rules
    5. Bomb Threats
    6. Power Failures
    7. Medical Emergencies
    8. Elevator Malfunctions
    9. Stairwell Exit Plan
  6. Contractor Services
    1. Introduction
    2. Waiver of Lien Rights
  7. Construction Rules and Regulations
    1. General Information
    2. Access
    3. Personnel
    4. Subcontractors
    5. Housekeeping
    6. Building Systems / Facilities
    7. The Work
    8. Materials
    9. Insurance
    10. Hazardous Materials Spills or Releases
  8. Move-Out Instructions
    1. General Information
    2. Move-Out Checklist
    3. Moving Company Requirements
    4. Freight Elevator Reservation Form
    5. Forwarding Address Form

Contractor Services - Introduction

Subsequent to the completion and occupancy of your new office, you may find that you need additional items or specific requirements have changed.  If you discover you desire a change, then please feel free to notify the Management office. All alterations and improvements to the premises must be approved by the Landlord.  This approval is necessary to make certain that the proposed work not only meets the same standards of original construction, but also complies with all building codes and regulations. 

Transwestern Commercial Services has resources for a variety of contractual services.  Whether you are installing an additional electrical outlet or constructing major renovations, please contact the Management office to contract these services.  The Management office will be happy to assist you.  If you prefer to contract work for yourself, then please remember that all construction or electrical work must be approved by the Management Office prior to any work starting in the building.

Prior to the work starting, your contractor must provide copies of licenses and insurance to the Management office.  After the work is fully executed, your contractor must execute a Release of Lien and (a sample Waiver of Lien is on the next page). This document serves to evidence that he contractor has received full payment for their work and protects you and the Landlord against any lien claims. Depending on the scope of the work, we may also require drawings, which clearly delineate the scope of work, and a building permit to be provided prior to the work starting.